easyFBT 2012 (updated: May 2012)

May 2012 Release

The easyFBT 2012 May release (2012.1.0.17) contains the following change:

  • When sending an e-mail, under circumstances a login connection could not be made to the e-mail server depending on the configuration of the e-mail server.  The login request has been removed as it does not appear to affect the sending of e-mail.

 

April 2012 Release

The easyFBT 2012 April release (2012.1.0.16) contains fixes for issues identified since the release in February 2012 as well as a minor change.

Issues

The following issues have been addressed in this release:

  • Unable to clear State selection in certain fields on the Preliminary: FBT Return sheet.
  • When editing Custom loans in the Repayment Summary sub-tab, under certain circumstances the correct Date of First Repayment and Repayment Value values are not posted back to the parent benefit in Loan sub-tab.

Enhancements and other changes

  • The Sort Colums feature is now locked in the Replayment Summary sub-tab in the Loan workpaper.

 

 This is a mandatory update if you lodge the printed 2012 ATO FBT form generated from easyFBT or have Custom loans.

 

February 2012 Release

The easyFBT 2012 February release (2012.1.0.14) contains the final 2012 ATO Fringe Benefits Tax (FBT) return form, the ability to e-mail RFBA letters to employees and a number of other enhancements and changes.

Enhancements and other changes

2012 ATO Fringe Benefits Tax (FBT) return form

This version contains the 2012 ATO Fringe Benefits Tax (FBT) return form.  This form has been registered for lodgment with the ATO.  Once your return is finalised within easyFBT simply print, sign and then mail it directly to the ATO.

Documents and Letters Wizard (Enterprise and Professional versions only)

We have totally re-organised this feature for this release but the main addition is the ability to e-mail RFBA letters directly to your employees as an attached document.  As with the letter template, you select an existing Microsoft Word or Tab Delimited (.txt) file to use as a template for your e-mail body text.

To e-mail RFBA letters to employees, e-mail addresses will need to be entered for the employees that you want to send e-mails to within the Employee workpaper (Tip: use the Update Import Data feature to add this information to your existing employee list).  You will also need to pre-configure your e-mail settings via the Tools -> Options -> E-mail tab.

Import Data Wizard

We have added the ability to update import into the Drivers tab (Car and Residual Non-Car workpapers).  Note: if you have a driver allocated more than once for a particular vehicle then we will only update the first entry found for that driver (based on the original input/entry order).

We have also updated the Workpaper Import Template to include a combined Vehicles and Drivers worksheet (Car and Residual Non-Car workpapers) that allows you to prepare your car data within one template.  You then import the same worksheet into both the Vehicle and Drivers tabs and easyFBT will allocate the data appropriately.

Attachments

To assist with navigation, we have added a folder selector within the Attachments docking window to optionally show the attachment folder structure allowing for easier navigation.  We have also added a Views feature which allows you to set the view preference (Thumbnail, Large or Small Icon, List and Details) for your attached files and folders (much like Windows Explorer in Microsoft Windows).

Menus

A number of items have been added to the Help menu providing direct access to a number of support options provided by One Plus One Solutions:

  • Forums - our centralised repository of news, announcements and support information for our products where you can search and find answers to any questions you may have
  • Submit a request (support) – create an open issue (or ticket) with our support team
  • Downloads – access product downloads to get the latest available software or documentation.

Issues

The following issues have been addressed in this release:

  • when importing into the Odometer Start and Odometer End fields (Vehicles tab - Car and Residual Non-Car workpapers) if the value contains decimal places (ie. is not a whole number) an error occured.
  • when using the Update feature of the Import Data wizard (Trial or Express licence), some data was not being processed due to the standard import/entry restrictions that apply to certain workpapers under these licence types.


 

December 2011 Release

The easyFBT 2012 December release (2012.1.0.12) concentrates on adding more new features to existing functionality as well as updating some minor issues found since the release in September 2011.

Enhancements and other changes

Read-only mode for entities (Enterprise version only)

Read-only mode allows second and subsequent users to open an entity currently being edited by another user to open and review workpapers, produce reports and generate RFBA letters.  Whilst in read-only mode, you will not be able to make any changes to information within the entity.

Entities, Data Source Connections and Reporting Manager

The layout of these panels have been updated to better identify the ability to adjust the size of the list and summary areas (using the coloured splitter bar to change the size) to suit your personal requirements.  The summary information has also been enhanced to wrap most of the detail and identify key information such as active user of an entity or connection status of a data source.

Workpapers

A number of new columns have been added to various workpapers:

Location

  • Description - optional description for the location

Employee

  • Description - optional description for the employee
  • Notes - you can now provide some notes about a benefit, which along with the row flag can be used to identify issues or potential future reviews
  • Source - allows you to identify where your data has been sourced from ie. GL, data provider etc.

Preliminary: FBT Form

An override for the number of employees receiving fringe benefits has been added.  Currently easyFBT calculates this number automatically for the form but you can now choose to override this result if required.

The following additional items have been added to the Entity Status list:

  • Amending
  • Re-lodged

Reporting

Reports now have the ability to print to additional paper sizes (instead of just A4). The new selectable paper size options are:

  • A4 (default)
  • A3
  • Letter
  • Executive

Reports now have the ability to Auto-fit to one page wide.  This allows you to ensure all available columns are shown on one page rather than span across multiple pages wide.  This option automatically determines the required text size to complete this task.

Note: Both these options are also provided as an override in the Settings tab within the Reporting Manager.

When selecting an existing report to update, a search filter has been implemented to help find the report you wish to update.

Summary reports (with groups) have been re-formatted to better show groupings.  The formatting now matches more clearly with Detailed reports (with groups).

A number of default reports have been updated to utilise the Auto-fit to one page wide option.  Also more default reports have added to the Reconciliation and RFBA reporting areas.

Enhanced the Report Filter to provide selectable lists when including the Employer Type and Benefit Type (Fringe Benefits Provided report) columns.

Documents and letters Wizard

The following items have been added to the list of available tags for the RFBA letter template:

  • <BenefitCount> - This is the number of reportable fringe benefits provided to the selected employee.
  • <TotalTV> - This is the total taxable value of all reportable fringe benefits provided to the employee.
  • <TotalRFBA> - This is the total Reportable Fringe Benefits Amount (RFBA) after the exclusion threshold for the employee.

The Filename Format selection list has been updated to include a number of new items.

The Table of Benefits items have been updated to sort in a more logical order.

Fringe Benefits Tax Return form validation

The Fringe Benefits Tax Return form validation dialog has been enhanced to display on-screen any validation warning rather than showing this information when you hover over the validation item.

The TFN and ABN entries have been added to the list of validations.

Issues

The following issues have been addressed in this release:

Attachments

In certain circumstances a sub folder is incorrectly reset as the Home folder when the Up button is used.

Properties and Settings

The Meal Entertainment and Public Holidays tabs were being incorrectly shown for PNPH and PBI Employer Types.  As these workpapers are not available for these Employer Types the tabs should not be shown.

Excess Car Kilometres on-screen report

In certain circumstances the Excess Car Kilometres on-screen report would not display any results.

 

 

September 2011 Release

easyFBT 2012 (2012.1.0.11) contains many new features and enhancements over the 2011 product.  Whilst some of these are internal, many changes are visible across the product.  This log outlines some of the major changes we have made in this release.

Enhancements and other changes

Data Sources

We have upgraded the Data Management feature (Enterprise licence users) to be more flexible and make the task of managing different groups of entities a breeze. A data source, in simple terms, is a collection of entities which can be accessed by one or more users and are located on a centrally managed server. Data sources assist accounting firms or large corporates in managing separate groups of entities within their own structure with access available via a simple management process.  Teams can quickly complete their group's returns, whilst managers can quickly connect to the specific data source and complete their final reviews.

Entities and Report Manager

We have enhanced the System and Report Manager dialogs to provide a clearer, more streamlined selection process, including new filter links to assist you to find your entities and reports easier.  We have also simplified the summary area which can also be resized manually.

 SystemManager.png

Attachments

A new Attachments feature is now included which allows you to attach files to your return on an entity-by-entity basis. You can simply drag-and-drop files, create sub-folders and even edit these documents. All attachments are stored as part of any export or backup and will remain with your entity until you remove them.

Location workpaper and column (client suggestion)

We have added a new Locations workpaper in the Setup area and have expanded the functionality of the Location column that is available in the employee workpaper by adding this column into all benefit workpapers.  This column now works in the same manner as cost centres as it uses the central list of locations from the new Locations workpaper. You can set a default location for each employee using the existing Location column within the employee workpaper which will pre-populate the location within each of the benefit workpapers when new benefits are entered.

New workpaper functionality

We have implemented many great enhancements within the workpapers this year:

Multiple column sorting (client suggestion)

The ability to sort workpapers has been enhanced so you can now sort by more than one column using the new Sort Columns tool (you can also still click on the column header sort icons to sort the workpaper by a single column if you wish).  We have also updated the status on the column headers to make it clearer as to which columns have been sorted, with these settings now restored when you re-open a workpaper.

SortColumns.png

Menus

More items have been added to the right-click pop-up menu as well as a new Workpaper menu which reflects the features available in the pop-up menu and toolbar.  This should assist in making it easier to access any feature regardless of your preferred method of access. 

Workpaper changes

A number of new columns have been added and other changes have been made to the workpapers:

General (client suggestions)

  • Notes - you can now provide some notes about a benefit, which along with the row flag can be used to identify issues or potential future reviews
  • Source - allows you to identify where your data has been sourced from ie. GL, data provider etc.
  • Location (see Location workpaper and column above)
  • Prior Year Excess Employee Contribution - allows you to more easily identify any prior year contributions you may have carried over from the prior year.  The column is also utilised during rollover (see below)
  • Excess Total Reductions, Excess In-House Benefit Reduction, Excess RFBA Reduction - along with Excess Employee Contribution provides some further detailed information about where excess amounts have been posted.  Some extra on-screen and printable reports will be provided to assist with your analysis.
  • Add 10% GST to ...? - allows you to determine on a benefit by benefit basis, whether the GST component is calculated.
  • Minor Benefit Exemption? (Property, Residual and Expense Payment) - allows you to exempt minor benefits within these workpapers.  Note: Please ensure that you follow the ATO’s specific guidance relating to minor benefits before you apply the exemption.

Employee

  • Title - allows you to provide a title for your employees (generally useful when generating RFBA employee letters)

Cars

We have added a new column to the Vehicles sub-tab called Use New Statutory Rules? to cater for the new statutory formula rate rules that apply to car benefits purchased/leased after 7:30PM (AEST) on 10 May 2011.

The workpaper now caters for cars that have been purchased in the current FBT year that were previously leased.  Note: Lease payments made in the FBT year the car was purchased should be included in the running expenses tab for this year only (client suggestion).

Instead of providing Odometer Start and Odometer End values, you can now optionally provide the Annualised Kilometres instead (client suggestion)

To assist with the determination of the Shared Private Usage Value in the Vehicle (Drivers) sub-tab, you can now optionally provide a Start Private Usage Date and End Private Usage Date, along with a Private Usage Days Adjustment to calculate this number (client suggestion)

Car Parking

Six new columns have been added to cater for averaging the Statutory Method calculation where you have less employees than the number of eligible car spaces.  Essentially if the Average Number of Employees Allowed to Park (Statutory Method) is less than the Average Number of Eligible Spaces (Statutory Method) then the Statutory Method calculation will be pro-rated by the ratio of the Average Number of Employees Allowed to Park (Statutory Method) divided by the Average Number of Eligible Spaces (Statutory Method). Refer to the column help for these new columns for further guidance.


Renamed columns

The following columns have been renamed to more easily identify their use:

  • Subject to GST? has been renamed to GST Creditable Benefit? to avoid confusion with the new Add 10% GST to ... columns as well as being a more familiar term relating to the determination of Type 1 or Type 2 benefits.
  • Location of Accommodation in LAFHA has been renamed to Address While Living Away From Home due to the new Location workpaper and column.
  • Location in Housing has been renamed to Usual Place of Residence due to the new Location workpaper and column.

Rollover (client suggestion)

The rollover feature has been enhanced to now allow you to optionally rollover any prior year excess employee contribution for all benefits that rollover. Any excess employee contributions from 2011 will be rolled over into the Prior Year Excess Employee Contribution column.

Reporting

In RFBA reports and Documents and Letters, you can now determine whether you want to report benefit rows where their taxable value is zero (client suggestion). 

Some new additional standard reports have also been included.  Further changes to the reporting engine have been scheduled for the final release.  

You can now determine whether you want to activate Text Wrapping or not in a report you create (this can also now be changed in the Override report settings options in the Settings tab of the Reporting Manager).

Export to File (client suggestion)

When exporting workpapers (not reports or print previews yet) to Microsoft Excel, a number of new options are available to allow you to format this information in a way more suited to your requirements:

  • Export all sub-tabs - for multi-sheet workpapers such as Car you can now export all worksheets at once
  • Protect worksheets - you can optionally protect your worksheets with a blank password
  • Export hidden columns - you can optionally include columns you have hidden in a workpaper (they will also be hidden in the exported worksheet but can be shown using Microsoft Excel's unhide feature)
  • Gridlines, Black and white and Row and column headers - optionally set standard Microsoft Excel printing features
  • Headers and Footers - you can now optionally turn on standard Microsoft Excel headers and footers for worksheets setting Left, Centre and Right sections.  Note: The component used has limited options and some expected header and footer tags are not available.
All these items can be set via the Tools > Options menu.
 
 

2012 release schedule

We have scheduled a further two releases for 2012 that will include some more enhancements to the product.  The first will be released around late December 2011 and will include a number of new exciting features.  The second will be the final release (scheduled for February 2012) which will contain the final 2012 Fringe Benefits Tax Return form and some extra enhancements to the reporting engine.

As we get closer to each release, we will make some announcement in regards to these new features.  We will continue to update this log as we go forward to include anything else we add to the product.

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