easyFBT 2014 (updated: May 2014)

May 2014 Release

The following changes and enhancements have been made in the May 2014 release of easyFBT 2014 (2014.1.0.6):

Enhancements and other changes

easyFBT is now compatible with your chosen Microsoft Windows desktop DPI and font size settings. All dialogs and features have been reviewed to ensure information is appropriately laid-out and displayed regardless of these settings. (user request)

Fixes

Car Workpaper

Under certain circumstances (where Multiple Driver? is No and a Business Use Percentage is entered) when you make changes to the various Running Expense, Lease Charges or the Cost of Vehicle fields (for owned cars), then the Business Use Reduction field is not recalculated resulting in an incorrect Gross Taxable Value (Operating Cost Method). This may also affect the calculation method selected and the FBT Payable for the car.

Once you have updated to this release open the Car workpaper, ensure the Car (Vehicles) sub-tab is active and click the Recalculate button located on the Standard toolbar.  Alternatively if you do not wish to update you can manually force a recalculation of each car benefit by refreshing the Business Use Percentage column (to do this click on the column name, right-click and select copy from the pop-up menu and then right-click again and select paste).

Note: This issue only affects manual entry, importing or pasting of information into these fields works as expected.

 

April 2014 Release

The following changes and enhancements have been made in the April 2014 forms release of easyFBT 2014 (2014.1.0.5):

New features

Fringe Benefit Tax (FBT) Return 2014 form

The ATO Fringe Benefit Tax (FBT) Return 2014 form has been added to this version.

FBT Return form validation report

A new validation summary report can now be displayed (and printed or saved) when warnings and/or errors occur when generating the FBT form.  Click the View Log button (located at the bottom left of the validation form) when you encounter a problem to display the log. (user request)

Workpaper column layouts

We have added the ability to override visible workpaper columns (on a per user basis) allowing you to have a consistent view across entities for each workpaper.  Each user can set their own visible columns without affecting or being affected by other users.  This option can be changed via the Workpapers tab available from the Tools > Options menu. (user request)

Enhancements and other changes

Car and Residual Non-Car Workpaper

When editing the Car and Residual Non-Car Vehicles sub-tab, the Running Expenses and Days Unavailable (Car workpaper only) sub-tabs are now context sensitive to the vehicle you are editing to bring the use of these sub-tabs into line with the Multiple-Drivers sub-tab functionality.  The following new conditions apply:

  • Where you have entered running expenses information into any of the Fuel and Oil (GST Incl.), Repairs and Maintenance (GST Incl.), Registration Fees (GST Incl.), Insurance (GST Incl.), Accident Costs (GST Incl.), Other Expenses (GST Incl.) or Total Running Expenses (GST Incl.) fields the Running Expenses sub-tab will be hidden.
  • Where you have entered information into the Days Unavailable for Private Use field the Days Unavailable sub-tab will be hidden. (Car workpaper only)
  • Importing data into these areas uses specific validation rules and accordingly rows will be rejected if an alternative data entry method has already been used for a vehicle.

LAFHA Workpaper

As the Declarations Obtained question is required to be answered for LAFHA benefits this field has been moved to a more prominent position just before the Notes column in the workpaper. (user request)

Airline Transport Workpaper

Airline Transport benefits are no longer directly classified on the FBT Return 2014 form.  Therefore a new field called Benefit Area has been added to the workpaper allow these to be re-classified as Property or Residual benefits.  This item has also been removed from selection in the Summary workpaper.   Note: If you use this workpaper please contact One Plus One Solutions Pty Limited before updating.

 

December 2013 Release

The following changes and enhancements have been made in the December 2013 release of easyFBT 2014 (2014.1.0.4):

New features

Workpaper Filter

A long requested feature, the Workpaper Filter allows you to reduce the visible rows in your workpaper down to a specific list of benefits using the Workpaper Filter. Choose how you would like to filter your benefits ie. By specific employee, Date, Benefit Type or even by Flagged benefits. One or more filtered fields can be added to allow you to review just the information you need. (user request)

Workpaper Import for Custom Loan Repayments

Added the ability to import Repayment Schedule information for Custom loans.  Due to the complexities of the Loan workpaper, the rules for adding repayments are reasonably strict where by any repayment must follow the last repayment date - repayments cannot be inserted only added/appended. (user request)

Enhancements and other changes

LAFHA Workpaper

Additional columns have been added allowing you to provide an Unsubstantiated Food Component amount (by Week or Total).

On-Screen Reports

A right-click pop-up menu has been added to On-Screen reports (user request)

Workpaper Sorting

Added a new Refresh button to Workpaper Sorting which allows you to re-apply your sort without activating the Sort dialog.

Fixes

  • Entering Cost of Vehicle (GST Excl.) in Car and Residual Non-Car (Vehicles) sub-tab did not trigger the calculation of the Cost of Vehicle (GST Incl.) field.
  • Overriding the Selected Method in Car and Residual Non-Car (Vehicles) sub-tab did not trigger the re-calculation of the Utilised and Excess Employee Contribution fields for non-shared vehicles.
  • In very rare circumstances, when changing rows in the Car and Residual Non-Car (Vehicles) sub-tab, the Multiple-Drivers, NBAs, Running Expenses and Days Unavailable sub-tabs would not be updated to the newly selected vehicle.

 

September 2013 Release

The following changes and enhancements have been made in the September 2013 release of easyFBT 2014 (2014.1.0.3):

Enhancements and other changes

Rollover

The Rollover Entity Wizard has been updated with a long requested feature which allows you to rollover from any available backup or export file.  This will allow users to rollover without having to have the prior year product installed - handy for those of you taking over FBT duties from someone else.

Reports (export to Microsoft Excel)

The reporting component we used has recently been updated to allow reports exported to Microsoft Excel format to be formatted in such a way that proper editing can now happen.  Additional formatting (extra rows, columns, merged cells etc) to make the worksheet look more like the report has been removed, so standard manipulation will be possible.  We have also improved the CSV export if you which to have no formatting at all - just your data.

Workpapers

The following changes have been made across various workpapers:

  • The order of the Surname and First Name columns have been flipped to make reading names across these columns easier.
  • A new Flagged column has been added allowing sorting and reporting to be generated based on flagged columns.
  • Across appropriate workpapers FBT Exempt Benefit? and Apply Minor Benefit Exemption? flags have been added.
  • Opening of all workpapers is now considerably faster especially for users with a large amount of data.

Car and Residual Non-Car workpapers

We have made some significant changes to the Car and Residual Non-Car workpapers to allow a driver to now be entered (and imported) into the Vehicle sub-tab.  So for those of you who generally have single driver vehicles, you will no longer need to enter these drivers into the Drivers sub-tab. 

Additionally where a vehicle becomes shared after you have entered your vehicle, the driver (and other significant information) will be automatically transferred (as prompted) into the Drivers sub-tab when you change the Multiple-Drivers flag.   This will also possible when importing the vehicle initially where Multiple-Drivers is set to Yes.

These final changes now mean that you may only ever need to use the Vehicle sub-tab (unless you have NBAs).  Drivers and Days Available (Total) are all now all able to be entered without having to resort to the sub-tabs.  Due to the nature of the NBA calculation there is nothing we can do to simplify entry of these items, but overall data entry is now flexible enough to allow you to provide as much (or as little) detail as you require.

Other changes to the Vehicles sub-tab include:

  • You can now enter the Date Transferred In for a car in the Car (Vehicles) tab and it will be used instead of the Date First Held to calculate the Number of Days Vehicle Held which is used in various calculations for the car.
  • You can now enter a log book year for the business use percentage entered.
  • All available running expenses columns (GST Incl.) can now be entered into the Vehicles sub-tab without having to use the Running Expenses sub-tab.

Importing

We have also spent a considerable amount of time reviewing the vehicle/driver process overall and have also made very significant speed gains when importing/transferring/recalculating vehicles during your Car and Residual Non-Car imports.  We are extremely happy with the outcome as in some cases many hours have been reduced to minutes - results may vary depending on your PC but all users should see increased importing speeds.

LAFHA workpaper

The Living Away From Home Allowance workpaper has been updated to allow for the new rules that were introduced in Tax Laws Amendment (2012 Measures No 4) Bill 2012 on 28 June 2012 which generally limit LAFHAs to 12 months concessional treatment.  This bill received royal assent on 28 September 2012 and took effect from 1 October 2012.

The workpaper also caters for FIFO/DIDO LAFHAs which are not time limited and the transitional rules which can apply to LAFHAs that were in place prior to 7:30pm AEST on 8 May 2012.  In the case of a transitional LAFHA, if the LAFHA or employment agreement are neither renewed nor materially changed from 7:30pm on 8 May 2012 then the unlimited concessional LAFHA rules will still be available for the LAFHA up until 30 June 2014 at the latest. 

If a material change occurs to a transitional LAFHA then there are special rules that will apply to determine when the LAFHA will no longer be eligible for the concessional treatment.  The LAFHA workpaper handles all of these complex rules for you and will highlight issues with LAFHAs when you run the ATO form or the new LAFHA Validation reports: LAFHA Tax Concession Exceeded and LAFHAs with missing Declarations.

 

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